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Home › Compare › Organising business paperwork by hand vs software
COMPARISON

Folders and a spreadsheet, or software?

Doing it by hand — a folder structure, a naming rule and a spreadsheet of renewal dates — is free and works well while one careful person keeps it up. Software earns its cost when the volume grows, several people file things, or a missed date would be expensive.

How do you organise business documents by hand?

Pick one folder per area (Finance, Legal, Insurance, HR), one naming rule — Supplier_Type_Reference_YYYY-MM — and one spreadsheet listing every date that needs action, with a reminder set a month before.

Where does the manual approach usually break?

When nobody has time to file for a few weeks, when two people name things differently, and when a notice period is buried in a contract nobody reread.

What changes with Torvane?

The reading, naming, filing and date-finding happen as each document arrives, and you review what it was unsure about rather than doing all of it.

If your paperwork fits comfortably in an afternoon a month, you probably do not need software yet.

Related

  • How do you keep track of contract renewal dates?
  • Should you hire an admin assistant, or use software?

Try it on your own documents — the trial covers 50 documents, 30 questions and 3 people, with no card.

Start the free trial See pricing
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