GUIDE

How do you keep track of contract renewal dates?

Keep one list of every contract with four dates — start, end, renewal and the last day to give notice — and set a reminder well before the notice date, not the renewal date. The notice date is the one people miss, because it is often months before the contract ends.

Which dates should I record for each contract?

The start date, the end or expiry date, whether and when it renews automatically, the notice period, and the last day you can give notice.

If the contract says 'three months' notice before the end of the term', work the date out and write it down — a period is easy to forget, a date is not.

What columns should a renewal spreadsheet have?

Supplier, what the contract is for, contract reference, start, end, auto-renews (yes/no), notice period, last notice date, annual cost, owner, and where the signed copy is kept.

Sort by last notice date, not end date. Put a calendar reminder a month before each notice date, and a second one a week before.

Why do spreadsheets fail?

Because someone has to read every new contract, find the dates and type them in. When that slips, the list goes stale without anyone noticing.

Can software do it for me?

Yes — Torvane reads the dates from each contract, insurance schedule and lease as it arrives and reminds you before them, showing the sentence each date came from.

See contract renewal tracking.

Try it on your own documents — the trial covers 50 documents, 30 questions and 3 people, with no card.

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